Use case
UK VAT Invoice Template
Prepare a PDF invoice for UK customers and use the HMRC checklist below to review the VAT details before sending. No account and no watermark.
How this helps
This page explains what a UK VAT invoice has to show and when a simpler invoice is allowed. It is general guidance, not tax advice — check GOV.UK or your accountant for your own situation.
What you get
- Show your VAT registration number and invoice date
- Show the applicable VAT rate and VAT total
- Bill in GBP or another currency, with the VAT total stated in sterling
- Download a PDF with no signup and no watermark
What a full UK VAT invoice must show
If you are VAT-registered and charge VAT to another VAT-registered business, HMRC expects a VAT invoice. GOV.UK lists the details a full VAT invoice must include.
- A sequential number, based on one or more series, that uniquely identifies the invoice
- Your business name and address
- Your VAT registration number
- The invoice date, and the time of supply (tax point) if it is different
- The customer's name or trading name and address
- A description of the goods or services
- For each line: the quantity, unit price excluding VAT, VAT rate and amount excluding VAT
- The rate of any cash discount offered, the total excluding VAT and the total VAT charged in sterling
Simplified VAT invoices and non-registered businesses
HMRC allows simplified invoices for supplies of £250 or less including VAT when the customer agrees. If the supplier is based in Northern Ireland, the customer must not be from an EU member state. Retailers also have a less-detailed invoice option at this threshold. Exempt supplies must not be included in these less-detailed invoices.
Show your name, address and VAT number, the time of supply (tax point), a description of the supply, and for each applicable VAT rate the total payable including VAT in sterling and the rate charged.
If you are not VAT-registered, you must not charge VAT or show a VAT number. Send an ordinary invoice instead: turn off the tax line in the generator and the totals stay correct.
Invoicing in a foreign currency
For supplies taking place in the UK, a foreign-currency VAT invoice must show the total VAT payable in sterling. Follow HMRC VAT Notice 700, sections 7.6 and 16.4, for the conversion method. The generator does not convert VAT into a second currency automatically; add the required sterling amount clearly and review the exported PDF.
The generator calculates one simple tax rate across the discounted subtotal, not a separate rate for each line. For mixed VAT rates, exempt items or special schemes, use a suitable invoicing system or obtain advice rather than assuming a single rate meets HMRC requirements. The example below assumes ordinary design services taxable at 20%.
A worked example
Example: a VAT invoice from a UK design studio (fictional figures)
| Description | Qty | Unit price ex VAT (£) | VAT rate | Amount ex VAT (£) |
|---|---|---|---|---|
| Brand identity design — logo and guidelines | 1 | 1,800.00 | 20% | 1,800.00 |
| Digital advertising artwork — three designs | 3 | 150.00 | 20% | 450.00 |
Total ex VAT £2,250.00 · VAT at 20% £450.00 · Total due £2,700.00. Check the right VAT rate for each supply on GOV.UK.
Questions people ask
Do I need a VAT invoice if I am not VAT-registered?
No. Businesses that are not registered cannot charge VAT, so they send an ordinary invoice with no VAT number or VAT line.
Can I use this template for a simplified VAT invoice?
For qualifying supplies of £250 or less including VAT, HMRC permits fewer details. Check customer agreement, Northern Ireland restrictions and the exclusion of exempt supplies. Keep the tax point and totals including VAT for each applicable rate; do not simply remove fields without checking the rules.
Does the tool check my VAT figures?
It calculates the totals from the rates you enter, but it does not check that a rate is correct for your supply. Check the current rates on GOV.UK.
Official sources
Guidance checked against these sources on 7 November 2026. Tax treatment and invoicing obligations depend on your circumstances; confirm the rules before issuing an invoice.
How it works
Three steps, entirely in your browser.
- 1
Enter your details
Add your business and client information, an invoice number and the issue and due dates.
- 2
Add line items
One row per service or product with quantity and rate. Totals, tax and discounts update as you type.
- 3
Download the PDF
Export a clean, watermark-free PDF and send it to your client straight away.
Learn more before you bill
Short, practical guides on the parts of an invoice people most often get wrong.
Related pages
Ready to send your next invoice?
Fill in your details, add line items and download a clean PDF. It runs entirely in your browser, with no account and no upload.