Use case
Canada GST/HST Invoice Template
Create an invoice for Canadian customers with your GST/HST registration number and tax shown clearly, then download it as a PDF.
How this helps
This page sums up what the Canada Revenue Agency (CRA) expects on an invoice so customers can claim input tax credits. It is general guidance, not tax advice — check canada.ca or your accountant.
What you get
- Show your GST/HST registration number
- Show GST/HST clearly at the applicable rate
- Include the extra details CRA expects on larger sales
- Bill in CAD or another currency and download a PDF
What CRA expects at each sale amount
CRA sets out the information a business customer needs to claim input tax credits, and it depends on the total sale amount:
- Under $100: your business or trading name, the invoice date and the total amount paid or payable
- $100 to $499.99: all of the above, plus your GST/HST registration number and the total GST/HST charged, or an indication that each taxable supply (other than zero-rated supplies) includes tax at the applicable rate. If both taxable and exempt supplies appear, identify the status of each supply
- $500 or more: all of the above, plus the buyer's name or trading name, the payment terms and a description of each item
GST, HST and provincial taxes
Participating provinces charge a single HST, and the others charge 5% GST. Some provinces also charge a separate provincial sales tax with its own rules. Which rate applies depends on where the supply is made. Check the current rates on canada.ca before you set the tax line.
Many small suppliers do not have to register, but exceptions apply; CRA requires taxi and commercial ride-sharing operators to register even when they are small suppliers. Voluntary registration is also possible. Confirm your registration obligations rather than assuming a low turnover always exempts you.
For a straightforward sale taxed at one rate, enter tax-exclusive prices and use Simple Tax at the correct percentage; rename the label GST or HST. The GST mode is intended for Indian CGST/SGST or IGST. The tool does not calculate separate Canadian GST and PST lines or different rates per item. Use a suitable system for mixed taxes or review a separately calculated tax breakdown.
CRA treats early-payment discounts differently from a price discount agreed at the time of sale: GST/HST is normally charged on the full invoiced amount even if the customer takes an early-payment discount. The generator applies its discount before tax, so do not use that field to model an early-payment discount without checking the tax treatment.
A worked example
Example: an invoice from an Ontario consultant (fictional figures)
| Description | Qty | Rate (CAD) | Amount (CAD) |
|---|---|---|---|
| Marketing strategy workshop — half day | 1 | 1,200.00 | 1,200.00 |
| Follow-up action plan document | 1 | 400.00 | 400.00 |
Subtotal $1,600.00 · HST 13% $208.00 · Total $1,808.00. This sale is over $500, so include the buyer's name, payment terms and descriptions.
Questions people ask
Do I need a GST/HST number on my invoice?
CRA requires the registration number in the supporting information for input tax credits on total sales of $100 or more. If you are not registered and are not required to register, do not charge GST/HST or claim to have a registration number.
Can I show GST and PST on the same invoice?
An invoice can show GST and PST separately where both apply. CRA says GST is calculated on the price excluding PST. This generator does not provide separate Canadian GST and PST calculations, so use a suitable system or a reviewed calculation rather than treating tax as a service line.
Does this generator know Canadian tax rates?
No. You enter the rate and it works out the totals. Check the current rates for your province on canada.ca.
Official sources
Guidance checked against these sources on 7 November 2026. Tax treatment and invoicing obligations depend on your circumstances; confirm the rules before issuing an invoice.
How it works
Three steps, entirely in your browser.
- 1
Enter your details
Add your business and client information, an invoice number and the issue and due dates.
- 2
Add line items
One row per service or product with quantity and rate. Totals, tax and discounts update as you type.
- 3
Download the PDF
Export a clean, watermark-free PDF and send it to your client straight away.
Learn more before you bill
Short, practical guides on the parts of an invoice people most often get wrong.
Related pages
Ready to send your next invoice?
Fill in your details, add line items and download a clean PDF. It runs entirely in your browser, with no account and no upload.